Debit Note For Reimbursement

This posting containing my opinion based on my experience. If any differences meanings to this opinion of the debit note, I will be happy to take it to be a good reference. 

We create a debit note when we want to take reimbursement from any party, which we have paid any charge for. For example, a company send us a goods through any courier, which is using our account. As a result, the invoice of the courier charge will be going to us. Because the courier charges actually have to be paid by shipper, of course, we have to take our money back from the shipper. The way to do that, we need to create a debit note for shipper. Based on these debit note, shipper will return our money back by any method of payment as both parties agreed.

Contents of debit note is likely invoice. These contents are issuing of the debit note, payer, date of issue, debit note number, description of charge, amount to be paid, bank details including the account number, and signature.

However, sometimes a reimbursement inserted to another invoice. For instance, a buyer order some goods to us, let say sweater. When the goods are ready to export to buyer, shipper will issue the invoice or proforma invoice. If any amount should be returned to us, then we can also inserted to these invoice based on agreement between buyer and us. Therefore, we don't need to create a debit note in this case.